Open Board and Activity Chair Positions

for 2019-2020 School Year:

 

We have some great opportunities for you to be involved in

your child’s school! We have open positions that are year long

positions (board), monthly events or “one & done” events.

We promise we don’t bite! And just so you know… when you decide to become involved whether on the board or as a chair, you are not alone! We help each other figure things out, we have resources, and we have fun. If you join and decide it’s not for you, there will be no hard feelings.

  • Co-Treasurer (1 Position available) - The position of treasurer is divided into two parts.
 
Typically, the newest appointed board member is responsible for making all deposits. Collecting monies from fundraisers and keeping an accurate log (spread sheet) of deposits. This board member must be available to count money at larger fundraisers (i.e.-auction, book fairs) and should be available for finance committee meetings as well as scheduled board meetings.  
 
The more senior treasurer is responsible for all expenses including maintaining the PTO checking and savings account and providing a detailed monthly budget. This person must keep accurate records and documentation of all expenses. Must make up the PTO’s yearly projected budget along with the financial committee.Both treasurers are named on the PTO bank account, as well as the two elected presidents.  This is the OPEN POSITION for Co-Treasurer.
 

What happens at PTO meetings?

        

Board Members attend 2 meetings a month and they both run about 1.5 - 2 hours.  Each Board position has two members. If you are unable to attend a meeting, it is okay because your partner will be able to represent your role. There is also a meeting in August to forecast the budget for the PTO. 

       

  • The General Meeting is every 1st Wednesday at 6:30pm in the school library during the school year.  The principal always attends this meeting and gives us a “Principals Report” of what’s going on in the school. Sometimes the meetings have a guest speaker ex: ISC informing us about their program, concerned citizen informing us about pedestrian safety with the new high school going in,  etc. and sometimes we have teachers/parents presenting a grant proposal. We then talk about upcoming activities, volunteer needs, the fishbowl winner, financial update, old or new business, and hold a silent vote on a grant request if we have one, then adjourn.

 

  • The Board Meeting is usually a week before the General Meeting. We hold our board meetings at lunch time (subject to change depending on board members vote) in a restaurant around town: La Provence, Casa Lola, & McMenamin’s have been some of our favorites. In this meeting we discuss problems/issues that may have arisen, upcoming activities, volunteer needs, financials, old or new business and then adjourn.

 
Or...how about becoming an Activity Chair?! 
Activity Chairs are needed to help organize the following events:  
  • Box Tops for Education (three times per year)
    • Responsible for collecting and trimming all submitted Box Tops.  Box Tops will be sent out to the official collection address.  You will have a team of at-home volunteers to help assist with cutting and sorting.
  • Class Parties Co-Chair (two-three times per year)
    • Help plan the school-wide class parties! No need to start from scratch--you can refer to the previous coordinators' notes for all of the information. You will be working with two experienced co-chairs.
  • Dining 4 $ Co-Chair (Dining for Dollars) (once per month)
    • Help submitting online applications and create marketing materials each month for our Dining 4$ events.  You will have an experienced co-chair to work with.
  • End of Year Slideshow (one & done)
    • Collect and compile photos from events throughout the school year and put it into a rockin' slideshow to be viewed at the end of year assembly.  
  • 5th Grade Send Off (one & done)
    • Help plan the final party for our outgoing fifth graders.  You will have a committee of volunteers to help with all of the tasks. 
  • Lost & Found (about twice per year)
    • Help clear out our lost & found a few times a year by collaborating with our school and district clothes closet.
  • International Fair (one & done)
    • The co-chairs of International Fair help plan and coordinate activities for International Fair.  Work with committee  members to ensure a successful evening celebrating diversity in our community.​​
  • School Supply Pre-Order & Supply Drop Off (one & done)
    • Work with partner company to coordinate school supply pack orders and organize distribution of orders prior to Meet the Teacher.
  • Staff Appreciation (one & done)
    • Help plan a week of acknowledgements and thanks for our wonderful Scholls Heights staff.
 
For more information on these activities contact our Vice Presidents.